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Everyone keeps documents, some go even back many decades of stacking documents creating piles that fills a garage easily.

However, trying to find a document you remember having stored (at least you think you have) can become a real pain. Unless of course you have categorised all your documents neatly which most like is not happening for paper documents unless you are a librarian.

By using the A-Vision Document filing system it now has become really easy to store decades of documents and still be able to easily retrieve the document you are after. With the many ways documents can be added to the system it has become a child's job to scan and add documents. Modern scanners all have a facility to scan and email or save documents to a drive. After scanning documents simply tag the added documents and you're done.

While tagging a few documents is not much of a hassle, doing it for thousands is a time consuming job. Therefore we have teamed up with a document scanning and data extraction bureau that simply takes care of that for you and when the documents are added to the system they will automatically be tagged. Exceptions will be marked and can manually be processed.

The Document filing system is especially great when it comes to tagging and finding documents. It supports dynamic configuration of document types and sub-types and META data types. Documents can be found by any entered META data value or  in case a full document OCR has be performed any text in the document.

Next to that you can assign documents to owners and control access to these documents based on user access rights.

Whereas software was needed a few years ago to do anything computer related, it this case for storing scanned documents the answer is simply NO.

The company Doc2Data is running a DEMO site using the A-Vision Online Document Filing system for archiving documents for their prospective clients.

With this the prospective clients can already have a look and feel of a system that will benefit them for keeping track of important documents.

You might wonder why, but after a long period of searching for solutions Astute Mode came to the conclusion that there was not really a good solution out there. Especially because this client is using XERO for almost all clients there was nothing available that could cover this functionality.

This is where A-Vision stepped in and built a custom module for the document filing system that integrates with XERO. Using the entered document META data the client is now able to simply transfer all invoices into XERO as well as adding a link in the XERO invoice entry that shows the document to the end-user without having to log in to the Document Filing System.

Do you have specific integration issues? Please contact us now for your solution,

For your convenience we have made a DEMO available where you can get a good look and feel with the system before you decide to go ahead and use our services.
This DEMO is available via http://demo.onlinedocumentfiling.com/ where you can log in with username demo and password demo (no surprise there).

The one thing this DEMO is giving you NOT access to is the back-end administration section as that is just too dangerous to mess up the whole installation/configuration.

Want to know more? Please contact us with your enquiry.

The New Zealand Companies Office will no longer allow filing hard copies as per July 1st. This firstly will of course benefit the carbon footprint but also make it easier and more cost effective. The filing of your Annual Return is now simple as 1-2-3 (see Companies Annual Return filing).

The A-Vision on-line document filing system can help you reducing the carbon footprint as well as making access to your documents more cost effective.